Assistant Manager - West Orange, NJ

Qualifications

Required:

• Bachelor s degree in Public Policy, Political Science, Health Administration, or a related field.
• 1-2 years of experience in an administrative role, preferably in health care or a similar field.
• Proven ability to communicate effectively with governmental bodies and stakeholders.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Experience working in a large, fast-paced organization, with the ability to navigate complex systems and manage multiple priorities simultaneously.
• Proficient with Microsoft Office Suite or related software

Essential Functions:

Legislative and Regulatory Support

• Monitor and track legislative and regulatory changes at both the state and federal levels.
• Assist in gathering information from subject matter experts to evaluate potential impacts of policy and regulatory changes.
• Support the drafting and preparation of policy documents, position papers, and regulatory submissions for senior staff review.
• Maintain organized records of legislative and regulatory updates.

Stakeholder Engagement & Communication

• Manage correspondence with governmental agencies, regulatory bodies, and legislators, ensuring timely responses and issue briefings.
• Create and maintain comprehensive databases and contact lists of stakeholders, trade associations, and partner institutions.
• Draft newsletters highlighting External Affairs-led events across the enterprise for internal and external audiences.
• Prepare meeting notes, briefs, and summaries of industry reports for senior staff review.
• Provide logistical support for meetings, events, and stakeholder engagement activities.

Administrative & Operational Support

• Develop and distribute agendas for Executive Management and Senior Leadership meetings.
• Onboard contracted vendors and association memberships.
• Submit and track monthly invoices, ensuring timely processing and payment.
• Maintain up-to-date records of External Affairs activities across the enterprise.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

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