Manager

Job Overview:

Manages supply chain staff and activities for designated supply areas within Surgical Services, including flow of products and special request items across all service lines. Oversees daily requisitioning and replacement of supplies in the operating room.

Qualifications:

Required:

• High School Diploma or GED
• Aptitude and demonstrated experience with health care materials management application
• Track record of health care inventory management and health care supply distribution

Certifications and Licenses Required:

• N/A

Essential Functions:

• Provide Training and education to all staff
• Have business management and time management skills, prioritizes workflow
• Hold staff accountable
• To be in the facility before scheduled OR cases start
• Early start in OR is required to ensure efficient and effective supply chain. The assigned hours for OR are to best serve the facility
• SCMs are expected to work until the job is done. If you start at 6 a.m. the expectation is to work until the tasks for the day are complete
• Maintain documented cadence of staff meetings

• Responsible for improving efficiencies including acquisitioning, receiving, storage and accounting of supplies, determining cost effectiveness, quality control
• Works collaboratively with the Clinical Resource Team (Value Analysis) when new products are requested; participates in the Value Analysis process and attends meetings; works with CRD on product special requests, manages process flow from value analysis, to trial to purchase. Executes CRD and VAT approved conversions in the OR and communicates to areas impacted by the conversion.
• Manages overnight/second day STAT orders to ensure monthly Key Performance Indicators (KPI s) are met or exceeded
• Ensures timely processing of all Bill Only requisitions to meet or exceed KPI targets
• Maintains PARs for OR according to policy and meets KPI goals
• Manages consignment inventory according to RWJBH policy
• Follows RWJBH policy on procurement of capital purchases
• Participates in budgetary meetings for OR area spend
• Generates reports for finance and OR leadership to identify cost savings
• Assists in the reconciliation of spend vs. volume for the OR
• Oversees and reviews current department practices to assure system policies and procedures are being followed
• Performs documented weekly inspections, rounding in all areas managed by the OR supply chain team. Performs monthly documented audit of products with expiration dates to avoid waste and financial loss
• Identifies stalled inventory. Creates a plan to repurpose, sell or donate stalled inventory according to policy, i.e., Obsolete Inventory
• Provides monthly detailed report to the site finance team summarizing expired and stalled good with descriptions, MFR, model number, quantity, cost, and disposition.
• Assists Director in facilitating physical inventories, segregates, and labels consignment inventory
• Performs delegated tasks and special projects as assigned by Director
• Collaborates with reimbursement to identify billing invoices needed for revenue integrity.
• Manages personnel functions including training to achieve maximum staff productivity using automated systems to reduce supply chain expense
• Acts as a subject matter expert for special projects, including training support in PeopleSoft. Supports administration with project management requests, as well as special invoice reconciliation concerns
• Meets with OR scheduling and charge nurse daily to proactively plan for supply needs in all upcoming cases. Discusses any special needs with service line leaders and reviews any product concerns
• Prepares for upcoming cases by obtaining and reviewing surgery booking sheet and schedule two weeks out and daily as needed
• Tracks and monitor all recalls for surgical services using the ECRI tool as well as other notifications. Works with risk management to identify recalled items by department following the RWJBH policy for recalls
• Responsible for management of all biologic and synthetic implant tissue supply and maintenance of tissue tracking system
• Responsible for identifying and reporting safety concerns, medical errors, device malfunction, and facility damage (walls, ceiling tiles, etc.)
• Performs all other duties as assigned

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer