Unit Secretary Senior
Req #: 0000159592Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Childrens Specialized Hosp
Department: Inpatient Rehab - Adolescent
Job Overview:
Performs a variety of scheduling and secretarial duties for assigned unit, and other duties as assigned by management.
Qualifications:
Required:
- Minimum of two years experience as a Unit Secretary
Preferred:
- Experience with various computer word processing software packages,
- Accuracy and speed in typing
- Knowledge of rules of spelling, grammar and punctuation
- Good organizational skills and ability to work independently
- Good verbal and written English communication skills
- Ability to maintain confidentiality of information
- A knowledge of related medical terminology
Certifications and Licenses Required:
- N/A
Scheduling Requirements:
- FT Day
Essential Functions:
- Adheres to departmental quality standards for scheduling appointments and interacting with residents and families either in person or via the telephone
- Schedules appropriate appointments based on reason for referral and intake information
- Obtains accurate clinical information in order to make a sound judgment as to which services are required for the appointment
- Obtains intake information, including demographics, insurance information, referrals, and scripts timely and accurately
- Interacts with both internal and external customers adhering to the Service Excellence Standards
- Obtain pre authorization from insurance company and schedule patient transportation
- Assist with staff scheduling and payroll in collaboration with the manager Coordinate, implement, and administer Ansos Web Scheduler for all inpatient clinical staff Maintain electronic medical record EMR downtimepaperwork
- Update safety data sheet SDS manual annually and as needed Answer telephone, screen calls, take messages and provide information according to established policies
- Deal discreetly with sensitive, confidential information
- Transcribe dictation, type correspondence, memos, reports, minutes, etc,
- Proof typed materials, make corrections and recommend changes
- Copy and or fax as necessary
- Handle incoming and outgoing mail: open, sort and prioritize
- Answer routine inquires
- Facilitates scheduling of inpatients to outside referring facilities and inpatient Ambulatory Care
- Assist in setting up office systems
- Maintain files and established departmental and hospital policies and procedures
- Order and maintain supplies and equipment
- Trains and orients new staff in specific clerical duties and acts as role model for other Unit Secretaries
- Assists in the development and implementation of selected forms and procedures for Nursing Department
- Responsible for staff scheduling and payroll in time and attendance system in collaboration with the Manager
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
- Paid Time Off (PTO)
- Medical and Prescription Drug Insurance
- Dental and Vision Insurance
- Retirement Plans
- Short & Long Term Disability
- Life & Accidental Death Insurance
- Tuition Reimbursement
- Health Care/Dependent Care Flexible Spending Accounts
- Wellness Programs
- Voluntary Benefits (e.g., Pet Insurance)
- Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered,
high-quality academic medicine in a compassionate and equitable manner, while delivering
a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
RWJBarnabas Health is an Equal Opportunity Employer
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